The definition of a CMS is an application (more likely web-based), that provides capabilities for multiple users with different permission levels to manage (all or a section of) content, data or information of a website project, or internet / intranet application.
Managing content refers to creating, editing, archiving, publishing, collaborating on, reporting, distributing website content, data and information.
Author (2010) What is a Content Management System (CMS)? [Online] Available from: http://www.comentum.com/what-is-cms-content-management-system.html [Accessed 21 December 2015].
There are a wide range of business benefits that can be obtained by implementing a CMS, including:
- streamlined authoring process
- faster turnaround time for new pages and changes
- greater consistency
- improved site navigation
- increased site flexibility
- support for decentralised authoring
- increased security
- reduced duplication of information
- greater capacity for growth
- reduced site maintenance costs
Beyond these, the greatest benefit the CMS can provide is to support your business goals and strategies.
For example, the CMS can help to improve sales, increase user satisfaction, or assist in communicating with the public.
Anatomy of a CMS
The functionality of a content management system can be broken down into several main categories:
- content creation
- content management
James Robertson (2003) So, what is a CMS?. [Online] Available from: http://www.steptwo.com.au/papers/kmc_what/ [Accessed 21 December 2015].